HQS Biennial Inspection Criteria

All federal housing programs within the amount of administrative fees THDA is paid for these programs. Through its administration of a HUD Section 8 Rental Assistance (S8RA) Tenant Based Housing Choice Program THDA:

  • Helps qualified families in need of affordable housing
  • Increase the inventory of quality affordable rental units in the private market place to provideaccess to housing units in safe, secure, and sanitary conditions.
  • Achieve the maximum possible program cost and efficient service delivery in all facets of the S8RA program.

The following new policy addresses the means and methods that the THDA Section Eight Rental Assistance Program will assign units for Biennial Inspection.

Biennial HQS inspections:An HQS inspection may be conducted every other year (within a 24-month period), dependent on the following general criteria:

  • If the unit successfully passed the prior year’s HQS inspection,
  • If the landlord and/or tenant has not requested an Special or Emergency HQS inspection to be done by THDA or its agent since the last required HQS inspection, and
  • If there have been no HQS complaints about the unit from the tenant.
  • Adherence with the THDA “Qualified Units” Criteria (See Below)
  • Adherence to HUD policy for SEMAP review of HQS inspections

While the above outlines the general criteria for Biennial Inspections, the THDA S8RA Division reserves the right to amend this criteria as the program transitions into actual policy implementation.

The option to perform biennial inspections applies only to assisted units during the term of a HAP annual renewal contract and not to an Initial or Relocation HQS inspection. THDA must still perform a HQS inspection prior to executing an initial HAP contract, and on an interim basis when requested by a family or government official. For units which have been HQS inspected within the last 12 months, THDA may re-inspect within 24 months of the most recent inspection. For units which have not been HQS inspected within the past 12 months, THDA must conduct an annual inspection and may then schedule the next inspection within 24 months. THDA will use the results of previous inspections to make a determination whether an inspection will be completed every 12 months or every 24 months.

THDA. This new Biennial Inspections policy is aligned with HUD’s regulations and goal to using affordable housing as a platform for demonstrating optimal government program service delivery.

Qualified Units Criteria (for Biennial HQS Inspection)

THDA may use the following criteria when selecting “qualified units” for either “Annual” (within 12 months) or “Biennial” (within 24 months) HQS (Housing Quality Standards) Inspections for any housing unit on the THDA Section 8 Rental Assistance - Tenant Based Housing Choice Voucher program:

For Prior HQS Annual Inspections

  • For any unit that PASSED a prior year HQS Annual Inspection, ON THE FIRST VISIT, this unit may be shifted to a “BIENNIAL” HQS INSPECTION”
  • For any unit that FAILED a prior year HQS Annual Inspection ON THE FIRST VISIT WITH 0 – 10 (ZERO TO TEN) FAIL ITEMS but PASSED WITH A SELF-CERTIFICATION DOCUMENTATION RECEIVED WITHIN 30 DAYS OF THE INSPECTION DATE, this unit may be shifted to a “BIENNIAL” HQS INSPECTION”
  • For any unit that FAILEDa prior year Annual Inspection ON THE FIRST VISIT WITH 11 (ELEVEN) or MORE FAIL ITEMS, this unit must have an “ANNUAL” HQS INSPECTION”

For Prior HQS Initial Inspections

  • For any unit that PASSEDa prior year Initial Inspection ON THE FIRST VISIT, this unit may be shifted to a “BIENNIAL” HQS INSPECTION”
  • For any unit that FAILEDa prior year Initial Inspection ON THE FIRST VISIT WITH 0 – 10 (ZERO TO TEN) FAIL ITEMSbut PASSED AN INITIAL REINSPECTION WITHIN 14 DAYS OF THE FIRST VISIT, this unit may be shifted to a “BIENNIAL” HQS INSPECTION”
  • For any unit that FAILEDa prior year Initial Inspection ON THE FIRST VISIT WITH 11 (ELEVEN) or MORE FAIL ITEMS, this unit must have an “ANNUAL” HQS INSPECTION” the following year regardless of whether the unit passed the required INITIAL REINSPECTION OF THE 11 (ELEVEN) or MORE FAIL ITEMS

While the above outlines the general criteria for Quality Units Criteria, the THDA S8RA reserves the right to amend this criteria as the program transitions into actual policy implementation.